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2013 Fest Discussions (IV) Fest VI discussions.

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Old 12-30-2012, 04:37 PM   #1
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C5 Fest Suggestions

Okay, so I loved C5 Fest last year and thought the committee did a great job, However, as a former Event coordinator for several different Organizations I thought maybe a suggestion box Thread may be useful, and I will start the first suggestion.

It would be a great idea to place an easel capable of holding a 2x3 posterboard, dry erase board in the Lobby of the Host Hotel and Overflow hotels with the schedule and any announcements for changes in times locations or additions to the schedule.

Oh and someone else suggested a list of places to eat on a thread but I would go one further then that, maybe we can get a club discount for advertiseing the restaurant to our participants if we talk to the GM's of the Restaurants ?

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Old 01-01-2013, 04:51 AM   #2
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Suggestion: Can the event be longer? It is nearly impossible to participate in both Autocross and Drag Racing. As a participate that attempted to do it last year as told I could, it would be much more enjoyable to have separate days dedicated to each event so everyone could do both events. I was forced by organizers to drag then cut line in the autocross in order to keep my same position. It caused headaches for all, not to mention I had to run without cool off time. Both are great events and both are great fun, but both could/should be stand alone events! That's my suggestion. Anyone else agree/disagree?
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Old 01-01-2013, 05:12 AM   #3
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Great suggestion lawdog and we have been discussing this very subject of announcements and schedule. I really like your dry erase board idea.

As for restaurants maybe we could get some volunteers or committee to tackle this one. Another great idea

Smkymts - I agree as I myself didn't get to participate in AutoX w/ my brand new ZL1... ughhhh. Due to virtually thousands of $$ the fest won't be extended a day, but we are going to address your suggestion this year. In fact this is our main focus as we plan the competitions around each other. We definitely don't want to shut one down so we can run the other, but competitons should not be run at the same time. You yourself can choose AC on day one and drags on day two or vice versa. When we call up classes for drag competition they run through pretty fast and it's back to test and tune. But we will try to open things up more, especially on Friday. More to come when those threads start up.
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Old 01-01-2013, 11:23 AM   #4
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#1 - More hydration stations available for race event participants. Since you have to have your car empty and can't really be walking back & forth between vendors & race venues, staying hydrated in the heat becomes a challenge. Personally I can't drink Dasani water (due to the potassium additives) and that was all you could buy.

#2 When you decide on rules, make sure you plan to enforce the ones you adopt. I was a bit miffed to see guys racing at autocross in their shorts & I was sweltering in pants. Now I realize there is a difference between me in my bootie shorts and guys in their long shorts but still.

#3 And yeah, better coordination for folks who want to participate in multiple drag classes & also some Camarocross.
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Old 01-02-2013, 12:20 AM   #5
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also, if there is going to be open test and tune time, for those not competing, that should be posted. (not that there is time, but if there is, etc)
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Old 01-02-2013, 01:22 AM   #6
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also, if there is going to be open test and tune time, for those not competing, that should be posted. (not that there is time, but if there is, etc)
It's all test n tune if you want. The only time it was anything other is the head to head brackets at the end but those go very fast. Even if you are called up by your class it can still be test and tune for you. You don't have to compete. All day Friday will be test and tune this year.
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Old 01-02-2013, 01:26 AM   #7
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#1 - More hydration stations available for race event participants. Since you have to have your car empty and can't really be walking back & forth between vendors & race venues, staying hydrated in the heat becomes a challenge. Personally I can't drink Dasani water (due to the potassium additives) and that was all you could buy.

#2 When you decide on rules, make sure you plan to enforce the ones you adopt. I was a bit miffed to see guys racing at autocross in their shorts & I was sweltering in pants. Now I realize there is a difference between me in my bootie shorts and guys in their long shorts but still.

#3 And yeah, better coordination for folks who want to participate in multiple drag classes & also some Camarocross.
1) Good point on the water.

2) As far as I know the rules for pants were drag racing rules and I did see you drag racing as well as AC. This rule for drags will not change.

3) Working on it.
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Old 01-02-2013, 05:09 PM   #8
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LETTING SKIPINMINN be the first to KNOW the host Hotel LOL
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Old 01-03-2013, 09:47 PM   #9
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Have some better signage at the venue and hotel to let the participants know where the specific events are being held and maybe some maps at the site. Continue the excellent vendors. Start auto events earlier in the day for cooler temperatures and more time between morning and afternoon events. Have volunteer coordinators for some of the events. Notify attendees as to which moderator is coordinating which part of the event.
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Old 01-05-2013, 01:39 PM   #10
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I would like to see night time drag racing. Cooler temps, better times...Better comfort when geared up.
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Old 01-05-2013, 01:51 PM   #11
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That right there is a thought when you are talking about August. A local map with resturants, stores & places of interest would be helpful. And make sure the hotel fully staffs it's resturants, bars, etc, as apparently this is a crew with a lot of folks that just want to stay close by.
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Old 01-05-2013, 02:00 PM   #12
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An event map/schedule. Last year we didn't know about the packets till day 2. Made day 1 at the track kinda confusing as where to park and all.
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Old 01-05-2013, 02:05 PM   #13
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Try the Beaver Bar, right around the corner from The Hard Rock downtown.
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Old 01-05-2013, 02:07 PM   #14
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An event map/schedule. Last year we didn't know about the packets till day 2. Made day 1 at the track kinda confusing as where to park and all.
Being local and not staying at the host hotel I had no idea packets were even given out


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Old 01-05-2013, 02:11 PM   #15
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Being local and not staying at the host hotel I had no idea packets were even given out


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Last year we parked in the wrong spot and when we found out where to go we zoomed right by the trailer. We got waved through be the officer on duty and missed them until day 2.
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Old 01-08-2013, 01:51 PM   #16
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An event map/schedule. Last year we didn't know about the packets till day 2. Made day 1 at the track kinda confusing as where to park and all.
I found this to be the case with a lot of folks. We had an event program in the bags everyone should have gotten at the gate. It was complete with maps, directions, and a daily schedule. But they were forgotten or not seen/used.

This year, we're evaluating the idea of putting informational flyers out at the hotel Thursday night...as well as staffing an info-desk that night. We want to do everything that is in our power to eliminate any confusion over simple things like parking and where some key tents were (like car show signup)...

We've also got something up our sleeve to do online...and let me tell you it's been a LONG time coming....
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Old 01-08-2013, 02:18 PM   #17
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SOON :)

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I found this to be the case with a lot of folks. We had an event program in the bags everyone should have gotten at the gate. It was complete with maps, directions, and a daily schedule. But they were forgotten or not seen/used.

This year, we're evaluating the idea of putting informational flyers out at the hotel Thursday night...as well as staffing an info-desk that night. We want to do everything that is in our power to eliminate any confusion over simple things like parking and where some key tents were (like car show signup)...

We've also got something up our sleeve to do online...and let me tell you it's been a LONG time coming....

SOON <<<<<< LOL >>>>>
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Old 01-08-2013, 02:46 PM   #18
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Designated parking areas for clubs. I'm getting there on Wednesday this year, so it won't be a problem for me, but it would be nice to spend time with your club without worrying about someone messing with your car.
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Old 01-08-2013, 08:18 PM   #19
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Last year was our first fest and parking at the track was a little confusing. We originally parked in the wrong lot and they didn't have any of the registration packets at that gate. Later we moved so we could get some work done at the Oracle/AAC booth, we did get a packet when we went in that gate.

If you are going to have the dyno again this year can you do a sign up online so you can reserve a spot ahead of time? I didn't even know about the mobile dyno last year until it was too late and we didn't have time to get our car on it.
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Old 01-08-2013, 08:21 PM   #20
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I would suggest figuring out the drag racing classes and rules in advance so its all out and everyone knows the deal. Having the shop car class again or making sure the owner of the car is the driver or its exhibition. Stuff like that.


And some mother F'in trophies. Keep the cash or better yet donate it.
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Old 01-08-2013, 09:06 PM   #21
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Looks like some useful ideas here. It may make sense from what it sounds like to me to be able to distribute the event bags with all the info at check-in at the hotel but some people don't stay at the host hotel so they would be needed at the track entrance like last year as well from what everyone seems to be saying. Then if there are any changes, everyone would have to keep an eye out for them posted in the lobby of the host hotel and for those again not staying at the host hotel maybe for a Internet thread that members can NOT post on for each planned event, meeting that way it will stay clean, download quick, and the guy or girl running each event be the only person that can change the info. I know from experience that putting a vendor map out there ahead of time is almost impossible because you don't always know what kind of trailers and size they will be hauling in.
I am liking the idea of more places to get bottled and canned beverages strategically placed but Indiana cant be much different then ILLinois and that is probably more under the control of the Track with necessity to get licenses and health dept. Inspections to sell any food and consumption items.
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Old 01-08-2013, 09:16 PM   #22
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Quote:
Originally Posted by skipinminn View Post
SOON <<<<<< LOL >>>>>


Quote:
Originally Posted by Tysen View Post
Designated parking areas for clubs. I'm getting there on Wednesday this year, so it won't be a problem for me, but it would be nice to spend time with your club without worrying about someone messing with your car.
I would hope that nobody attending this event, and staying at the host hotel would be foolish enough to mess with anyone's car. "Do unto others..."...We will have our own parking lot again, much like last year.

I can't promise officially designated car club areas...there are just too many to keep track of. And roping off spaces can get troublesome...

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Last year was our first fest and parking at the track was a little confusing. We originally parked in the wrong lot and they didn't have any of the registration packets at that gate. Later we moved so we could get some work done at the Oracle/AAC booth, we did get a packet when we went in that gate.

If you are going to have the dyno again this year can you do a sign up online so you can reserve a spot ahead of time? I didn't even know about the mobile dyno last year until it was too late and we didn't have time to get our car on it.
Dyno sign up is a good idea...We haven't made any agreements on that specifically, yet...but if we do (I'd sincerely like to!), this suggestion is definitely a good one!

See below for a response to your first idea.

Quote:
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I would suggest figuring out the drag racing classes and rules in advance so its all out and everyone knows the deal. Having the shop car class again or making sure the owner of the car is the driver or its exhibition. Stuff like that.


And some mother F'in trophies. Keep the cash or better yet donate it.
I hear ya'!

Quote:
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Looks like some useful ideas here. It may make sense from what it sounds like to me to be able to distribute the event bags with all the info at check-in at the hotel but some people don't stay at the host hotel so they would be needed at the track entrance like last year as well from what everyone seems to be saying. Then if there are any changes, everyone would have to keep an eye out for them posted in the lobby of the host hotel and for those again not staying at the host hotel maybe for a Internet thread that members can NOT post on for each planned event, meeting that way it will stay clean, download quick, and the guy or girl running each event be the only person that can change the info. I know from experience that putting a vendor map out there ahead of time is almost impossible because you don't always know what kind of trailers and size they will be hauling in.
I am liking the idea of more places to get bottled and canned beverages strategically placed but Indiana cant be much different then ILLinois and that is probably more under the control of the Track with necessity to get licenses and health dept. Inspections to sell any food and consumption items.
One of the biggest efforts we're making behind the scenes this year is to ensure that nothing is changed last minute. Since we've already been to this track once - there should be no reason for last minute changes...

Ideally - everyone will know exactly where to enter, exactly where to park, exactly where to find information on one thing or another...and if you don't know? Staff members who can help will be reliably available to assist.

If we can pull that off, and I intend to because it needs to be done...a lot of the confusion and minor issues that occurred last year will be avoided.



I'm happy to read these suggestions. It appears as though we're addressing the right things, and we want everyone to have a great time, so it's easy enough to incorporate improvements where we can.
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Old 01-08-2013, 09:34 PM   #23
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I think the idea of handing out any info should be done at check-in is a good one.... unless the information becomes available online to utilize
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Old 01-08-2013, 09:40 PM   #24
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I think the idea of handing out any info should be done at check-in is a good one.... unless the information becomes available online to utilize
I never got any packet / handout at all last year. This is the first I'm hearing about it.
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Old 01-08-2013, 09:51 PM   #25
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Signing in/registering for everything may be best served at the hotel. Would keep the line to a minimum getting into the track. (provided that the release forms could be filled out off-site/ahead of time) I think some have mentioned this, but echo here. LOL I presume that there are rain delay/rain contingencies, for events and/or closing ceremonies...
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