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I think the vendor ally set up is best at the track. The majority of folks that I have seen that attend the Fests mainly focus more on what is offered through the vendors than hitting the tracks. By having vendors do their setups at the hotels would split the attendance from those wishing to go to the track, which is across town and those that will just stay at their rooms where the vendors are that are just set up in the parking lot downstairs. By having the vendors at the track help entice people from showing up to the venue, walk around to see what is going on, see the cars, see the races both drag and Camaro Cross as well as just enjoying the day at the festival with everyone.
I am sure that the cost of reserving any track to hold such an event as well as the possible payment of insurance is expensive and if the vendor alley with the likes such as Adam's, Oracle, ACC were at a different location would not seem cost effective if the majority of your attendance just stays at the hotel if they are interested at all in racing.
The Saturday Night gathering announcing awards is done at the every event as soon as the Fest is over around 4pm at the venue, but at that time some folks are spent from being out all day and not many are racing which the majority af the announcements are for. You're right, maybe a final gathering at night like around 7/8pm at the host hotel either at the parking lot or if the host hotel has a large enough chamber to hold nearly 1000 people to fit in that would not exceed fire marshal regulations announcing The Chevrolet Team Camaro Show Awards, Adam's awards, drag and CamaroCross awards and final words from the fine admins from Camaro5 and Chevrolet would be a nice farewell and conclusion for the weekend. Having an elevated mini stage in the center of the parking lot of the host hotel would be awesome though.
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